Job Details
Job Location: Central Services - Gilbert, AZ 85296
POSITION SUMMARY
The Camps Administrative Assistant provides administrative support for the Kids and Students staff in preparation for summer camps. In all actions, they reflect the Sun Valley Community Church (SVCC) team leadership distinctives. This position is seasonal and approximately 20 hours per week.
ESSENTIAL FUNCTIONS
1. Manage the camp email in-box by answering common questions, building trust with families, and ensuring the in-box is at zero at the end of every business day
2. Oversee camp registration charges and refunds. Contact parents for follow up with their registration needs
3. Type, design, and distribute general correspondence, memos, forms, procedures, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for the accuracy and clarity of the final copy
4. Schedule and order catering for volunteer training and camp-related events
5. Maintain the onboarding process of interested camp volunteers, ensuring information is current and accurate, and that the team actively follows up with them
6. Maintain and update notes and documentation for camp meetings
7. Use SVCC’s room management system to organize rooms, production, technology equipment, alarms, and signage
8. Oversee the administration of camp check-in, including the creation and organization of housing, bus tags, waivers, rosters, and spreadsheets 9. Assist with data input regarding student information and decisions during camp weeks
Disclaimer: The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISORY RESPONSIBILITY
N/A
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers, filing cabinets, and fax machines.
PHYSICAL DEMANDS
This is largely a sedentary role, which requires the following physical activities: bending, stooping, kneeling, crouching, sitting, walking, finger dexterity, feeling, repetitive motions, talking, hearing and visual acuity.
TRAVEL REQUIRED
N/A
Qualifications
QUALIFICATIONS – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
MINIMUM QUALIFICATIONS
- High school diploma or equivalent
- One year of administrative experience
- Proficiency with Microsoft Office Suite and database applications
- Effective communication skills, both verbal and in written form
- Thorough, detail oriented with strong organizational skills
- Ability to multitask and adhere to deadlines
- Collaboration skills, teamwork orientation
- Demonstrates spiritual maturity and character consistent with the Biblical requirements for church leadership
- Agrees and aligns with the mission, vision, leadership distinctives, and doctrinal statement of SVCC
PREFERRED QUALIFICATIONS
Two years of related experience
