EXECUTIVE ASSISTANT TO LEAD PASTOR

TITLE: EXECUTIVE ASSISTANT TO LEAD PASTOR

REPORTS TO: LEAD PASTOR

STATUS: FULL TIME

SALARY: TBD

POSITION PURPOSE:

The Executive Assistant (EA) is responsible for providing administrative support, project management, and internal/external communications relative to the office of the Lead Pastor. The EA is also responsible for being a liaison between the Lead Pastor and other parties (internal and external) on projects and initiatives, facilitating interdepartmental coordination to ensure efficient follow-through. This position also seeks to set an example for reliability, servant leadership, and kindness as a representative of the Lead Pastor

RESPONSIBILITIES AND EXPECTATIONS:

Manages the Lead Pastor’s calendar, phone calls, and emails.
Drafts, proofs, and sends communication on behalf of the Lead Pastor.
Attends meetings on behalf of Lead Pastor and takes minutes for record-keeping and dissemination. Meetings include but are not limited to staff meetings, executive meetings, and event team meetings.
Gathers information, such as estimates/quotes, locations, and purposes, for upcoming projects commissioned by the Lead Pastor.
Keeps the Lead Pastor advised on time-sensitive issues and deadlines, ensuring appropriate follow-up.
Exercises appropriate confidentiality in all matters related to the ministry.
Completes a variety of special projects, including but not limited to: creating PowerPoint presentations, spreadsheets, special reports, and meeting agendas.
Assists the Lead Pastor in planning and executing staff-wide/church-wide projects and initiatives, with further delegation. (Beyond Sunday)
Proofreads all weekend sermon notes and forwards to the media team.
Manages all church-related travel plans for the Lead Pastor and guest speakers.
Orders and stocks Lead Pastor’s office with specified refreshments.
Is fully trained on the systems of communication (Subsplash Planning Center, Outlook, Office 365, etc.) at CWC and able to train others when necessary.
Serves as secretary to the advisory board

SKILLS AND QUALIFICATIONS:

Must be a committed follower of Jesus Christ and display Christ-centered behavior (treating people with dignity, respect, compassion, and integrity always).
Must be willing to attend, at a minimum, one weekly worship service at CWC.

Excellent Communication and Social Skills

Strong and prudent verbal and written communication skills to effectively convey ideas and information.
Active listening skills to understand the needs and concerns of the staff and congregation.
Ability to build professional and Christ-like relationships and collaborate with diverse groups of people.
Ability to problem-solve and innovate.

Organizational and Administrative Proficiency

3+ years of experience supporting executives, or a demonstrated track record of managing equivalent high-stakes administrative responsibilities.
Strong organizational skills to manage multiple tasks and responsibilities.
Excellent attention to detail and ability to maintain accurate, up-to-date records.
Familiar and innovative with administrative tools and systems to streamline operations.

Experience in Team Building and Conflict Resolution

Adaptability and eagerness to foster a positive, inviting work environment.
Managing expectations with discernment, transparency, and compassion, addressing differing opinions.
Nurturing a culture of unity and collaboration.

Knowledgeable in Theology and Church Ministry

Maintains a growing relationship with Jesus.
Cultivates a mature foundation in biblical knowledge and principles.
Understands and applies the church’s mission, vision, and core values.

Ministry Experience

Has previous experience in church/parachurch, nonprofit settings, or a related field.
Experience in managing staff, leading teams, and overseeing church operations.

Personal Character

An exemplar in integrity, ethical behavior, and a lifestyle consistent with the Scriptures.
A servant-hearted approach to leadership and a genuine care for people.
Humble, willing to receive coaching and correction when needed, and actively seeks reconciliation.

Calvary Worship Center

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Executive Assistant to Lead Pastor