Job Title:Executive Administrative Assistant
Ministry/Department: Elder Board
Reports to:Elder Board
Status:Full-time, non-exempt
Supervisory Role:No
Objective
This position is accountable for providing administrative and project support for all areas of the Elder Board, so that they can best serve the organization at a strategic level in a prepared, focused and intentional way.
Key Responsibilities
- Manage the business office of the Board of Elders and serve as a liaison with the office of the Lead Pastor, ensuring all activities are conducted with integrity, Christian values and professionalism
- Act as the primary liaison and communication link between the Elder Board, The Church of Eleven22 directors (ELT), staff and congregation members
- Provide administrative support to the Elder Board by coordinating meetings and appointments, managing communications and representing the Board positively in interactions with congregants and the community
- Oversee travel budgets, expenses and schedules for the Elder Board
- Manage the agenda preparation process, ensuring the timely distribution of agendas and supporting materials for Elder Board and committee meetings
- Deliver meeting minutes and document decisions made by the Elder Board in a timely manner, as defined by the Elder Board Chairman
- Plan and coordinate the logistical arrangements–space and facility needs,Elder’s travel, accommodations and meals; supplies and media equipment for meetings of the Elder Board and the Elder Board’s committees, manage expenses/budget/reimbursements, etc.
- Organize and executeprojects under the guidance of one or more “point Elder” for a variety of diverse projects; these projects will include, but are not limited to,Elder retreats, Elder-Led Prayer, donor development, new Elder training and Elder travel
- Facilitate timely and informed review and decision-making by the Board including pro-active follow-up and status reporting on Elder requested/assigned projects or tasks acrossEleven22.Track key statistical and operational data important to the Elder Board as defined by the Chairman.
- Develop written standard operating policies and practices to facilitate timely and effective communications and information sharing with the Board and management that supports the work of the Board
Competencies
- Model The Church of Eleven22® mission, vision and core values
- Ability to maintain strict confidentiality
- Ability to adapt to change
- An ability to exercise a high level of professionalism, judgment, discretion, creativity and confidentiality, particularly regarding information about individuals
- Excellent written and verbal communications skills
- Attention to detail and strong proactivecommunication skills are essential for success in this fast-paced environment with 14 active Board members
- Must be self-motivated, able to adapt to workload fluctuations and proactively coordinate resources as needed
Education and Experience
- Bachelor’s degree preferred
- Minimum of 8-10 years of experience in a senior administrative position
- Exceptional organizational, administrative and communication skillsand a demonstrated ability to effectively balance competeing priorities, accomplish objectives and meet deadlines with a calm and kind demeanor with diverse people and viewpoints under all circumstances
- Proficiency with information technology and a willingness to expire and learn new technological solutions that can be used to facilitate Board meeting planning, event planning, communications and the work of the Elder Board is required
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work may vary based on church needs.
The church has several big events, (“All-Skates”) throughout the year to help further the mission of Eleven22. These events are mandatory for all staff to be in attendance and may vary, depending on the vision cast for the current year.
Our entire staff family is called to action, so that we can continue to be a movement for all people to discover and deepen a relationship with Jesus Christ.
Work Environment
This job operates in a professional office environment.This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required.This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Ministerial Exception
The ministerial exception furthers the purposes of the Free Exercise and Establishment Clauses of the First Amendment by barring legal claims against church bodies by staff members who perform religious functions. All church pastors are subject to the exception, but a formal ministerial credential is not required. While there is no rigid formula to determine other church staff members that qualify, various factors are considered to determine which staff members are subject to the ministerial exception (please see handbook).
Staff members who qualify under the ministerial exception are not covered by federal and state employment and anti-discrimination laws. Please see the Human Resources Ministry team if you have questions on whether you are subject to the ministerial exception.
Code of Conduct
- We live authenticity
- We are gospel-centered andmission-focused
- We are family
- We are lifelong learners
- We aim for excellence in the experience with zero excess
- We choose to trust
- We pray 1st and decide 2nd
- We glorify God by honoring others
- Our team unites under clear vision
- We walk in humble confidence
EEO Statement
The Church of Eleven22provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws.TheChurch of Eleven22reserves the right to discriminate on the basis of religion to the full extent permitted by law.
